Data Retention Policy
In accordance with the UK General Data Protection Regulation (UK GDPR) and data protection laws, Inforens Global Ltd has established the following data retention policy:
1. Types of Data Collected
Inforens Global Ltd collects and processes the following personal information:
- Name
- Phone number
- Address
- Email address
- Bank account details
- Employee/intern/volunteer data
- Client data
2. Purpose of Data Collection
Personal information is collected for the following purposes:
- Payroll processing
- Reimbursements
- Client service and support
- Contractual obligations
- Legal obligations
- Vital interests
- Public tasks
- Legitimate interests
3. Data Storage and Access
All personal information is securely stored and accessed only by authorized personnel, including:
- The CEO/Founder
- Relevant department managers
4. Retention Period
Inforens Global Ltd will retain personal data for a period of six years after the last interaction with the individual. This retention period applies to all internal data related to supporters, clients, and the public.
5. Reasons for Six-Year Retention
The six-year retention period is maintained due to:
- Contractual obligations
- Legal obligations
- Vital interests
- Public task requirements
- Legitimate interests
6. Data Subject Rights
Under UK GDPR and data protection laws, individuals have the following rights:
- Right of access: Request copies of your personal information.
- Right to rectification: Request correction of inaccurate or incomplete information.
- Right to erasure: Request deletion of your personal information in certain circumstances.
- Right to restriction of processing: Request restriction of processing your personal information in certain circumstances.
- Right to object: Object to the processing of your personal information in certain circumstances.
- Right to data portability: Request the transfer of your personal information to another organization or to yourself in certain circumstances.
7. Exercising Data Subject Rights
Individuals can exercise their data protection rights by contacting Inforens Global Ltd at legal@inforens.com. The company will respond to requests within one month, and there is no charge for exercising these rights.
8. Data Deletion
At the end of the six-year retention period, or upon valid request for erasure, Inforens Global Ltd will securely delete or anonymize the personal data in accordance with UK GDPR and data protection laws.
Request for Data Deletion
If you wish to delete your personal data from our records, please fill out the form below. We will process your request within 30 days as per GDPR regulations.
9. Children's Data
Inforens Global Ltd does not knowingly collect or process data from children under the age of 13. If it is discovered that such data has been collected, it will be erased or processing will cease within a reasonable time.
10. Client Data
Client data will be treated with the same level of confidentiality and security as other personal data. It will be retained for six years after the last interaction or the end of the client relationship, whichever is later. This includes:
- Client contact information
- Project details
- Communication records
- Financial transactions
11. Policy Review
This data retention policy will be reviewed annually and updated as necessary to ensure compliance with UK GDPR and data protection laws.
12. Contact Information
For any questions or concerns regarding this data retention policy, please contact:
Inforens Global Ltd
670 Finchley Road, Golders Green, London, NW11 7NP, U.K.
Phone: +44 7587039853
Email: legal@inforens.com